Some Significant Differences of Quickbooks Desktop and Online Version!

QuickBooks Pro has great accounting tools and features, including but not limited to expense tracking and management, budgeting and forecasting, and job costs. It also provides excellent integration and, of course, many years of positive reviews.

On the other hand, QuickBooks Online is packed with attractive invoices, over 500 integrations, and unique lending capabilities, as well as features that promise excellent accounting and payroll. It is said to be much easier to learn and use than the old ones.

Let’s Look Into the Product and Research It Carefully:

Accounting and Reporting

Both QuickBooks Online and QuickBooks Pro can fully handle all your company’s accounting needs. Both are based on the usual principles of double-entry bookkeeping.

You can do both accrual accounting and payment-based accounting. Get the detailed charts of accounts, journals, bank reconciliation statements, and reports normally required by any business.

However, in this category, QuickBooks Pro is slightly better than QuickBooks Online and has better reporting capabilities. This makes businesses select QuickBooks Online to Desktop Conversion service to enhance their accounting and move from the Online version to the Desktop version of QuickBooks for better and more complex accounting

QuickBooks Desktop Pro provides features such as lead management, sales orders, letter templates, calendars, to-do lists, and more. All these features are not available in the online version of QuickBooks.

As mentioned earlier, QuickBooks Pro offers even more reports. QuickBooks Pro offers 130 of them. The online version offers 80. However, a unique feature of QuickBooks Online is “lending” or equity financing.

Hardware and Software Limitations

QuickBooks Pro is installed locally on your desktop. There are specific hardware requirements. It is only available on Windows 7, 8.1, 10, Windows Vista SP2 and later versions, and Windows Server 2008, SP1 or SP2, or 2012 (R2) or 2016 versions.

Cloud-based software is the current trend. More and more companies are using cloud-based solutions because modern internet browsers can be used on many devices, including Mac devices.

This also makes it possible for businesses to work from anywhere and at any time remotely with the help of Cloud based Desktop services. All you require is proper internet connectivity. As such, there are few or no hardware or software requirements.

Users and Access Permissions

We’ve already talked about how the QuickBooks Online version offers a variety of multi-user packages. With the online version, you don’t have to worry about adding new users over time.

The desktop version of QuickBooks can only be used by one user. Each additional user license costs as much as $299.

Also, you cannot add more than three users to your system at one time. In this case, considering the dynamics of your business environment, it is wise to use QuickBooks Online.


QuickBooks Online, like most cloud-based solutions these days, is extremely easy to use. QuickBooks Online can be operated by people who do not know bookkeeping. The online version is much faster to implement and use.

QuickBooks Pro comes with a learning curve. To make effective use of the desktop version, you need accounting experience. This is also one of the most notable criticisms of the QuickBooks Desktop version.


It has been always challenging for businesses when choosing a perfect QuickBooks version and a good hosting provider to help you in hosting QuickBooks.

Hosting providers like Apps4Rent work closely with the client and contribute to hosting the QuickBooks Desktop Application on the cloud. Additionally, they also provide services such as Office 365 Cloud to Cloud Migration which makes them a perfect partner.

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